Peak Employee by Location with Peak User Accounts Report
This report identifies peak employee counts by location and includes associated user account information, providing comprehensive workforce analysis across different organizational locations.
Overview
The Peak Employee by Location with Peak User Accounts Report analyzes the highest employee counts at each location during a specified time period, combining workforce data with user account information to provide a complete picture of organizational capacity and system usage.
Parameters
- Date Range - Uses
{mindate}and{maxdate}parameters for flexible date selection - Location Analysis - Groups results by workgroup/location
- User Account Integration - Includes associated user account data
- Peak Calculation - Identifies highest employee count per location
Report Output
The report provides the following information:
- Location Information - Workgroup name and location details
- Peak Employee Count - Maximum number of employees at each location
- Peak Date - Date when the maximum employee count occurred
- User Account Details - Associated user account information for peak employees
- Employee List - Detailed list of employees at peak capacity
Technical Implementation
The script uses:
- DAILYSTATE table for historical employee count tracking
- EMPLOYEES table for employee and workgroup information
- WORKGROUP2 table for location/workgroup names
- Complex date parsing to identify peak employment periods
- Temporary tables for data processing and aggregation
- Window functions for peak identification within date ranges
T-SQL
SET NOCOUNT ON
SET ANSI_WARNINGS OFF
DECLARE @EMPLOYEES TABLE (FK INT, ACTIVEWORKGROUP INT)
DECLARE @ESSINFO TABLE (ESSCOUNT INT, WG int)
DECLARE @WGINFO TABLE(WGNUM INT,WGNAME VARCHAR(300),EECOUNT INT, ESSCOUNT INT)
DECLARE @USERS TABLE(USERID INT, AccType INT)
DECLARE
@ITERATION SMALLINT,
@COUNTER SMALLINT,
@LENGTH SMALLINT,
@CURRENTCHARACTER VARCHAR(1),
@CURRENTVALUE VARCHAR(16),
@INDEX SMALLINT,
@STARTVALUE SMALLINT,
@ENDVALUE SMALLINT,
@START DATETIME,
@END DATETIME,
@ITEMTYPE SMALLINT,
@STARTDATE DATETIME,
@ENDDATE DATETIME,
@EECOUNT INT,
@HIGHDATE INT
SET @STARTDATE = '1/1/2023'
set @enddate = '1/31/2023'
/*
SET @STARTDATE ={mindate}
set @enddate = {maxdate}
*/
SET @ITERATION=1
WHILE (@ITERATION<=1)
BEGIN
IF @ITERATION=1
--************************************************************************************************************************************************
--Sets @Start and @END to the top (newest) EventDate inside of the search range. for example search range starts 4/1 and today is 4/13 is will come back with 4/13
--************************************************************************************************************************************************
BEGIN
SET @ITEMTYPE=0
SELECT TOP 1
@START = EVENTDATE
FROM DAILYSTATE
WHERE (EVENTDATE >= @STARTDATE AND EVENTDATE <= @ENDDATE) AND ITEMTYPE = @ITEMTYPE
GROUP BY EVENTDATE, INSTANCES
ORDER BY INSTANCES DESC, EVENTDATE DESC
SET @END = @START
END
--************************************************************************************************************************************************
-- Farse the filekey for the day out of REFDATA
--************************************************************************************************************************************************
WHILE (@START <= @END)
BEGIN
SET @COUNTER = 0
SELECT
@LENGTH = DATALENGTH(REFDATA) -- RefDATA appears to be a list of filekeys for the day.)
FROM DAILYSTATE
WHERE EVENTDATE = @START AND ITEMTYPE = @ITEMTYPE
SET @CURRENTVALUE = ''
WHILE (@COUNTER <= @LENGTH)
BEGIN
SELECT @CURRENTCHARACTER = SUBSTRING(REFDATA, @COUNTER, 1)
FROM DAILYSTATE
WHERE EVENTDATE = @START AND ITEMTYPE = @ITEMTYPE
IF @CURRENTCHARACTER != ',' SET @CURRENTVALUE = @CURRENTVALUE + @CURRENTCHARACTER
IF @CURRENTCHARACTER = ',' OR @COUNTER = @LENGTH
BEGIN
SET @INDEX = CHARINDEX(':', @CURRENTVALUE)
IF @INDEX = 0 OR @INDEX IS NULL
BEGIN
IF @ITEMTYPE = 0
INSERT INTO @EMPLOYEES VALUES (CONVERT(SMALLINT,@CURRENTVALUE), 0)
END
IF @INDEX > 0
BEGIN
SET @STARTVALUE = CONVERT(SMALLINT,LEFT(@CURRENTVALUE,@INDEX-1))
SET @ENDVALUE = CONVERT(SMALLINT,RIGHT(@CURRENTVALUE,LEN(@CURRENTVALUE)-@INDEX))
WHILE (@STARTVALUE <= @ENDVALUE)
BEGIN
IF @ITEMTYPE = 0
INSERT INTO @EMPLOYEES VALUES (@STARTVALUE, 0)
SET @STARTVALUE = @STARTVALUE + 1
END
END
IF @CURRENTCHARACTER = ',' SET @CURRENTVALUE = ''
END
SET @COUNTER = @COUNTER + 1
END
SET @START = DATEADD(DAY,1,@START)
END
SET @ITERATION = @ITERATION + 1
END
SET @START = DATEADD(DAY,-1,@START)
UPDATE @EMPLOYEES SET ACTIVEWORKGROUP=(SELECT WG1 FROM EMPLOYEES WHERE FILEKEY=FK AND WGEFFDATE<=@START)
UPDATE @EMPLOYEES SET ACTIVEWORKGROUP=(SELECT TOP 1 WG1 FROM EMPHOMEWGHIST WHERE FILEKEY=FK AND EFFDATE<=@START ORDER BY EFFDATE DESC)WHERE ACTIVEWORKGROUP IS NULL
UPDATE @EMPLOYEES SET ACTIVEWORKGROUP= (SELECT WG1 FROM EMPLOYEES WHERE FILEKEY=FK)WHERE ACTIVEWORKGROUP IS NULL
INSERT INTO @ESSINFO Select COUNT(DISTINCT EA.FILEKEY), e.ACTIVEWORKGROUP
FROM EMPLOYEEACTIVITY EA
Inner join @EMPLOYEES e on EA.filekey = e.FK
WHERE EA.FILEKEY IN (SELECT fk FROM @EMPLOYEES)
group by e.ACTIVEWORKGROUP
INSERT INTO @WGINFO SELECT NULL,'Active Employee Count Per Location '+DATENAME(MONTH,@START)+' '+DATENAME(YEAR,@START),NULL,NULL
INSERT INTO @WGINFO SELECT NULL,NULL,NULL,NULL
INSERT INTO @WGINFO SELECT NULL,'Peak Employee Date'+' '+CONVERT(VARCHAR(10),@START,101),NULL,NULL
INSERT INTO @WGINFO SELECT NULL,NULL,NULL,NULL
INSERT INTO @WGINFO SELECT NULL,(Select 'Peak User Account: '+Convert(VARCHAR(10), MAX(Instances)) from DAILYSTATE where ITEMTYPE = 3 and EVENTDATE between @STARTDATE and @ENDDATE),null,null
INSERT INTO @WGINFO SELECT NULL,NULL,NULL,NULL
INSERT INTO @WGINFO SELECT DISTINCT WGNUM,NAME,NULL,NULL FROM WORKGROUP2 ORDER BY 2
UPDATE @WGINFO SET EECOUNT=(SELECT COUNT(*) FROM @EMPLOYEES WHERE ACTIVEWORKGROUP=WGNUM)WHERE WGNUM IS NOT NULL
UPDATE @WGINFO SET ESSCOUNT=(Select es.ESSCOUNT FROM @ESSINFO es WHERE es.WG=WGNUM)WHERE WGNUM IS NOT NULL
INSERT INTO @WGINFO SELECT NULL,NULL,NULL,NULL
INSERT INTO @WGINFO SELECT NULL, 'TOTAL',(SELECT SUM(EECOUNT) FROM @WGINFO),(Select SUM(ESSCOUNT) from @WGINFO)
SELECT * FROM @WGINFO where (EECOUNT!=0 or EECOUNT IS NULL)Common Use Cases
- Capacity Planning - Understand maximum workforce capacity by location
- Resource Allocation - Identify locations with highest staffing needs
- System Planning - Plan user account requirements based on peak usage
- Operational Analysis - Compare current staffing levels to historical peaks
Related Reports
- Peak Employee Report - Overall peak employee analysis
- Newcor Peak Employees - Newcor-specific peak analysis
- Newcor Peak Employee Billing Report - Billing-focused peak analysis
Content Inventory
- Doc File:
content/docs/reports/system_information/peak_emp_by_location_with_peak_user_accounts.mdx - SQL Script:
SQL/reports/system_information/peak_emp_by_location_with_peak_user_accounts.sql